*This post is part of Bailey Gardiner’s Public Relations Tactics series, which highlights tools and best practices to ensure a successful public relations campaign. The series will run weekly.

As one of San Diego’s top public relations firms we are lucky to book a lot of TV for clients. Whether it’s bridal segments for Tiffany & Co., Busker Festival segments for Seaport Village, or live coverage from every station in town for Opening Day of the Del Mar Racetrack, the topics vary but the preparation is the same.

Live TV segments shot on location take extra preparation since they vary greatly from live in-studio segments. The biggest difference is control. When taking the segment to the streets, you can only control so much as there are numerous factors that come into play. Here are just a few to consider in advance and have a plan for:

Live Signal - This is an issue I’ve seen sneak up on many people. If it’s your first time having live TV at your venue or for your client make sure the station can get a signal. This may seem like a no-brainer, but there are often pockets where the trucks can’t bounce their signal to one of the mountains or satellites. Ask the station if they have shot live from your location before, or better yet, see if they will do a test run prior to the segment to ensure success.

Weather – While San Diego averages a lovely 72 degrees throughout the year, there are times when Mother Nature doesn’t quite participate. If you’re doing an outdoor segment have a back-up plan for rain. Consider an indoor venue you can move to if necessary, a tented area, or bring umbrellas.

Wind – This could fall under weather, but I list separately because wind can occur throughout the year. If your location is prone to wind take into consideration and try to do the segment in an area that is blocked as much as possible. Nothing ruins a segment quite like wind whipping through the microphone.

Onlookers or Crashers- There’s no way to be prepared for everything, especially when it comes to people on a mission.  Years ago I had the great pleasure of a homeless man in his underwear walk through a live segment with a former real estate developer client downtown. We managed to work through it and all got a chuckle. Truth be told, none of us were shocked by the incident, we were in an urban parking at 6 a.m., after all.  We knew what to expect in our surroundings, which is the key takeaway. Try to prepare yourself and client for the environment in which the interview will take place. Sometimes the best advice is to be prepared to just go with the flow.

Speaking of Flow – Be sure to do your homework prior to the live segment (if possible) to ensure a smooth flow and transition if there are multiple hit times. Make sure all parties are clear on when and where they should be and what is expected from them. We find down to the minute timelines work best. If the timing will be cut close (say one spokesperson jumping from station to station) warn the reporter so they don’t get nervous, and have a back-up spokesperson if possible.

These are just a handful of tips for live TV shot on location. Have any points you’d like to share? Or perhaps your own PR war story in regards to live TV?